How do you politely decline a service

How do you politely decline the proposed work. The art of rejecting the employer: diplomacy in the service of a career. Causes of rejection - useful tips

In light of the latest news that the Russian government backed the bill and obliged the employer to explain the reason for using employment to the applicant within a written week of writing ( html), we have gathered in the depths of the typical Internet templates that potential employers send applicants as a text of rejection.

Some may be useful, others will call a smile.

So let's go ...

"Hello, ...! Last week you gave an interview in the competition for a position ... at our company. I would like to thank you for participating in the competition. You made a favorable impression, but another specialist liked me a little more, as a result, we stopped my choice on it. I wish you the best of luck in finding interesting work! "

"Hello,…. Thank you for your interest in our vacancy. We are reading your candidacy carefully, but unfortunately you are not ready to prepare a job offer for you. We may return to your résumé if we have a candidate with a similar professional experience need, but as long as we wish you interesting work as soon as possible »

"Thank you for your interest in our vacancy" xxx ". Unfortunately we are not ready to make it to a proposal at the moment. We will carefully read your resume and maybe back to your candidacy if we have such a need."

"Thank you for your answer. We have carefully read your résumé and until the non-black jobs discuss this vacancy with you. We will definitely contact you as soon as we have a vacancy relevant to your professional experience."

"A competition for our vacancy is ready for you!"

"Respected ...! Your resume meets our requirements, but at the greatest regret on which you have claimed in our organization in our organization has already been abolished (or" already employed "). We ask you an apology for the time you have have spent. Good luck in your future search "

"Thank you for your interest in our vacancy. Unfortunately, we are not ready to make you an offer at the moment. We have carefully familiarized ourselves with your candidates and may consider if we have such a need.
We hope that in the near future you can realize at work in another company "

"Dear applicant, we appreciate your desire to work in our company, your professional experience, your skills and achievements, but for reasons unrelated to us we were forced to refuse. We wish you the best of luck in finding work. We hope in the near future Future in which you will apply your knowledge "

"Hello, .... Thank you for your interest in cooperating. Unfortunately, however, we do not have any vacancies in your profile in the company. We will remember that you think work experienceWhen the need for such specialists appears. I wish you good luck in your search for a job ! "

"Thank you for your interest in our vacancy" ... ". We have many interesting answers and the choice was not an easy task for us. Unfortunately, we were forced to reject your candidacy because we were fortunate enough to make the applicants more relevant to our requirements We hope that in the future you will have the desire and the opportunity to resubmit your candidacy based on the appearance of our vacancies with the appropriate experience and skills. Our mandatory requirement is ... Perhaps our requirement is overestimated, but I agree "We have a right to it. We wish you further professional improvement and good luck in all your endeavors!"

"We look forward to getting to know you as a candidate for the vacancy" ... ". In complex professional problems, your education, excellent business qualities as well as professional and personal maturity, a deep impression is made to navigate complex professional problems. Unfortunately we have stopped your choice on the candidate whose experience matches the tasks of our business. We wish you further professional growth and good luck in all endeavors! "

"The HR department of the OJSC" XXX "got to know your résumé. Unfortunately we cannot invite you because the vacancy" yyy "is closed. We will include you in the database for possible future cooperation."

"Thank you for the interest that our company has shown. Unfortunately we do not have any vacancies with relevant qualifications and experience. Your CV will be stored in the database and, perhaps we will return to your candidacy if we have such a need"

"Thank you for your interest in our company. I am interested in the summary, but unfortunately, compensation, What we offer is lower than you. To date we cannot offer more than 15,000 rubles / per month."

"Dear ...! During our meeting, I promised to contact you as soon as the final decision regarding the vacant position" ... "was made. As you understand, this position requires a high level of qualification ability personal qualities. It is for this reason that we have also reviewed a large number of applicants for this vacancy. I want to be familiar with the fact that you are in the top three candidates. However, after a detailed discussion with the conduct of the competition results, it was decided to discontinue this work to another candidate. However, you have shown your best behavior and I had great pleasure getting to know you. If you don't mind, we will keep your data and we will notify you of any vacancies that you have Thank you very much for your interest in our company. With yourself he personnel selection department ... "

"Hello. Unfortunately, according to the results of the interview, we are not ready to offer you this position and make the choice for another candidate. From the face of the XXX, I expressed my appreciation for your interest in the vacancy and the time, and." I wish you the best of luck in your future job search. "

"Dear applicant! Our company is grateful for the interest you are showing. To our regret, your candidacy does not match. Send to the available job requirements. We will consider your offer for the future. If there are suitable positions, we will offer you one vacant position. We will be very grateful for having received approval. Sincerely, Human Resources Manager "

An interesting fact, but not only the employer can reject a potential employee after an interview. Inverse situations in which a person is forced to quit work also happen. There could be various reasons: from high demands to a bad impression of the head. It is important to hear your feelings after the interview and if the vacancy doesn't fit, don't waste time. The only picking will be how the employer can decline after the interview.

The reasons applicants turn down job offers

Job hunting - a responsible moment because you can create a fatal mistake. I want to find such a place where the most suitable conditions and prospects for the future will be. However, some reasons that put candidates off employment, namely:

  1. Too many promises. The meaning of situations in which the recruiter promises a lot describes the exceptionally positive aspects of the company. At the same time, there are no guarantees of career growth or an increase in salaries. This circumstance can confuse a person, especially when the information is presented;
  2. Complex head. More often, the interview takes place in multiple stages, and talking to the leader is the final step. From the future boss, his mode of communication, excessive rigor or, on the contrary, can panibrate;
  3. Exterior of the company. Particularly relevant for high positions when everything has to match the position of the vacancy. Absence of personal cabinet or old furniture in the office can represent a future employee. According to statistical data, 54% of respondents pay attention to the appearance of the premises in which they have to work;
  4. Us inclined salary size. One of the main reasons why candidates were rejected. That is why HR specialists are interested in the wage level in the last place;
  5. Bad reputation of the company. Sometimes only after an interview with the applicant learns "interesting" details about the employer. It can be bad reviews, former employees, high employee turnover, and so on;
  6. The influence of other circumstances. For example, he met a woman about pregnancy and decided to stay with the old company. Or employee suggested a new position in their previous job. Personal circumstances can be a lot, not getting a recruiter (and the applicant himself) guessing about their availability.

Optimal time for rejection after the interview

Sometimes it is important to know not only how to quit work after the interview, but and when it is better to do. Situations can develop differently, for example:

  • the decision to decline came immediately after the interview. In this case, it is better to contact the recruiter quickly and get into the case. Even if the employer's judgment is still unknown, it will help you to save him time and not to hope for a worker in vain;
  • the failure was suggesting a positive decision on the candidacy. If the applicant has confirmed the training, but the plans have changed, he must warn of this as soon as possible. This will help the employer adjust the situation and offer the work to another candidate.

Even in the awkward situation, it is honestly explaining your decision. Notify the company of the rejection is required as soon as possible.

Failure of the employer before the interview is in place - nuances

After receiving a valued invitation to interview the applicant, doubts can be painful. It may turn out that the company is inconvenient or does not like communicating with the recruiter. Sometimes applicants do not know how to register in such a situation: to warn the non-appearance or to ignore the invitation?

Experts recommend to respect respect and inform the employer, since this specialist is responsible in each area. It takes five minutes, but it can play an important role in the future. It is worth remembering that all the balls are closely related, and you can always meet a person who led. The diplomatic approach will help to stay in a good account with the employer and not get blacklisted.

Warning of your decision is made in advance. You can do this by calling the phone or sending an email. If you call the day before, it is enough to do it a few hours before the meeting. After that, the recruiter can plan working hours Otherwise and don't wait for a candidate.

Since the rejection falls before the interview, there is no need to invent special reasons for a similar solution. It is easy, polite, for example: "Thank you for your interest in my candidacy, but circumstances have developed so that I have to give up the passage of interviews. All the best for your company." One explanation of such a plan will be recruitment understand that she is dealing with a man she has brought with her.

How to tactfully decline sentences after the interview

How to politely reject the employer, after the interview, not everyone knows. It is necessary to soften the negative moments, avoiding rough phrasing. Rampant words can play bad service, forms a flawed opinion. In How to close the vacancy after the interview, the following articles will help:

  • it is worth starting with gratitude to the company. A specialist involved in the selection of staff will spend their time and efforts to close the vacancy. A candidate can leave several hours: studying the summary, searching for information on the Internet, interviewing. You must thank the recruiter for their professional work. In addition, you can describe the pleasant impression of the employer, express your respect.
  • go into the reason for the failure. Handle thoughts need to be brief while pointing to real facts. This will help the company work on their omissions and better organize the selection process. Neither what is not necessary to say how difficult the decision was. Brevity - sister of talent, and a competent approach is valued in any business;
  • leave a pleasant impression. Feeling good and good luck at work will not be superfluous, and diplomacy in communication will make it possible to stay on a good account with the manager.

You can report on your solution in various forms: call, speak in person, send an email. It all depends on the particular situation, for example if the error occurs immediately after the interview, the oral form of your report to the HR specialist fits. That way, you can explain the reasons for the place and move on to finding another place. Such a method is relevant and after a multi-stage interview, if confidential relationships with the recruiter have been established.

A phone call is one of the most convenient forms of employer failure. It implies the same conversation as a personal visit, but does not require the applicant to be present. Minus is that it is impossible to guess, it is convenient to talk to the recruiter this moment Or his time is limited. In a face-to-face meeting, the interlocutor's response is visible, gestures that help steer the conversation in the right direction. Telephone communication. Obviously, for some this option is more suitable than others.

Correspondence by email Allows you to avoid personal contact, which is important for shy people. The text of the letter, as opposed to the full-time monologue, can be thought through carefully. The probability of forgetting something is close to zero. This option is suitable for those whose position is low ranked and the office visit will be superfluous. Circumstances may be possible if the meeting with the recruiter has left only negative emotions - in this case, written declaration The rejection will be impossible.

When you send email it is necessary to make sure it is received by the recipient.

Mistakes to avoid when they refuse

Sometimes the job applicant makes such errors occur:

It is undesirable to speak in raised colors that showcase the company's claims. An indignation should remain with him as any work there will be your co-worker.

Examples of competent interviewability

When it is impossible to choose the words you need, you can use flawless wording. The following examples of how the employer disapproves after the interview are appropriate in almost all cases:

  • with oral refusal we can say: "Thank you for considering my candidacy. Personal acquaintance with you has been pleasant for me, but there have been insurmountable circumstances in which I should refuse further employment. I wish the prosperity of yours Company and good employees! "Or" Hello! My name is Alexander Evgenievich. I had an interview at your company last week. Given your pace of work, thank you for paying time for me. Unfortunately, I have to give up the proposal because I was invited to another company. You are all friendly and good luck at work ";
  • with a written rejection, the following wording is relevant: "Good afternoon, Alexey Mikhailovich! I express my deep gratitude for your interest in my candidacy and participated. It was very nice to chat with you and learn a lot of useful information Unfortunately, I decided to give up this post because I found a better job for myself.It was a difficult decision, but I will be happy to work with you in the future. With respect, Alexander Evgenievich. "

If the employer continues to be persuaded to work, listen to the end with new options. After that, you can refuse to ask again for the time to ponder the suggestion.

The failure of the employer is always an awkward lesson that requires certain communication skills. However, the ability to politely present the information and present it carefully will save you a good relationship with the failed tenant and show your high level culture. In addition, it should be remembered that the professional world is much less than it seems and it may seem and there is always a chance to work with the same guide.

Every applicant who is looking for work receives offers of vacancies that are not interesting to them and those that they cannot consider for other reasons.

How is the interview refused and how do you formulate your rejection?

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Consider several basic rules to help you decline the interview.

1. Information about the vacancy varies, ask questions.

If you have received a call with a proposal to start a business, but you are not sure that such a phrase is ready to ask the caller to send you information about the vacancy and the company to order familiarize yourself with your email. It is very convenient for you. You will get acquainted with the description of the post, working conditions, visit the company's website, check information about the employer in open sources.

In addition, you can be sure to appreciate how interesting such a proposal can be. In case of interest, you can always contact the company representative and agree on the interview. If questions arise, be sure to ask them to the company representative. It is necessary to find out all the nuances, which then will not regret the time, having spent the interview in this company.

2. Don't be afraid to say no.

If you understand on a phone conversation, you understand that the company's terms are not suitable for you, feel free to tell yourself about them. There is nothing more tactless. You can phrase your disagreement to interview this: "Thank you for your attention to my candidacy, but I am not ready to consider your offer. I really hope that you will find a worthy candidate". It's very simple, succinct, and polite just to observe business ethics.

If you understand that this vacancy is not for you, then it is better to immediately decline a sentence.

You hope for the caller, he believes that it is possible to find an interesting candidate in your face and has already agreed with him about an interview. Show respect for the representative of the company, based on the hundreds of résumés he chose yours and called you with a proposal of work.


If you decide not to come for an interview and you don't know how to decline the interview, sign up to cancel the representative of the company you are having a meeting with.
Do not educate yourself about canceling an interview for half an hour or 10 minutes before the appointed meeting .. This is about a lot that the prospective employer has been told. You may still have to work with this company and consider suggestions for what to do, and of course I don't want the opinion of you to be desperately spoiled.

The abolition of the designated meeting is better to warn at least in a few hours (better in 2 hours).

Remember that sometimes the heads of the departments or departments can be present during the interview with the personnel officer.
Such interviews with management are usually coordinated and confirmed several times, and if you don't come to that meeting, it will be the HR department. Find out whether the interview will, nonetheless, be split up in advance of all who should attend that interview about the cancellation of the meeting.

4. Once you have assigned interviews, plan your day in advance.
In order not to have to give up the scheduled interviews due to lack of time, plan a schedule of the named meetings in advance.

Keeping in mind that in one company the interview may take more time than you expected and you may not have time for another interview.
In addition, with large numbers of interviews assigned in one day, you will simply get tired and the interview will happen exactly as you expected.

5. Make sure the company representative's contacts are on record.

Make a note of or save the contacts of the recruiter you are having a meeting with. So you can get in touch with him quickly or find the opportunity to decline the interview and meet. When you have changed plans or received a more attractive offer from another company. If you don't want to or don't want to call a company employee, write a letter. In our age modern technologies e-mail - very good way of communication.
So don't forget.

Remember that everything starts with respect for one another.
Not only value your time, but other people's time too!

We only wish you worthy offers from employers!

The subject of rejection by the employer after the interview, for many individuals, is sore. Sometimes it also happens that recruiters close the competition for the vacancy and stop at a certain candidate who in turn no longer wants to be arranged.

That's what happened to me. The reason for my failure was the fact that during the entire time that took place after the interview until the moment received a positive response and an offer to go to work, I was offered another promising position. Immediately the question arose whether the refusal to issue a potential employer or simply to ignore his calls.

According to the rules of etiquette, it is necessary to stop in the first version. And in the article I will only tell you how to politely give the manager negative responses to various steps of the interview, and in what cases it is necessary to explain the reasons for the refusal, and in which there are none.

Rejection of the interview.

Sometimes it happens that the physical face is in dire need of new work, and also actively begins to send a resume in all organizations. After that, it was bought literally by proposals, but a number of them come in from companies whose activities are not exactly the applicant. It may also be the case that the applicant received a suggestion for going through the interview in order to create information about the company as well as the requirements for future employees and to understand what does not correspond.

There are still situations when the physical person in the process of calling is reported to the address for which it is necessary to pass the interview and future worker He understands that it is too far from his house and every day there he can't go riding there. All of the above are reasons for disabling the interview. If you were officially invited to a meeting with the prospective employer, definitely make it known that the meeting will not take place.

Don't be afraid to give negative answers about interviews. Thanks to this, employers will not be expected in vain and will be able to make better use of their time and offer this position to a different physical face. Without giving a rejection, you automatically pull the time and deprive other candidates of work for a period of time.

Sometimes it happens that the established day and meeting places are not suitable for a physical face and it decides not to present on it. This fact is also necessary to inform the person invited to the interview. If the individual has been informed that he or she would like to see for an interview via email, the rejection should also be sent as a letter.

If the prospective candidate recruiter has called in person, it is recommended that you call them back and say that you will not be. Thus, according to the general rules of etiquette, it is necessary to refuse in exactly the same way that the invitation was accepted. The exception is unforeseen situations.

For example, a person has already gathered and gone to the interview, but he was standing on the street with his well-being, the relatives called and urgently asked for help and the like, by not falling asleep. In such cases the head must be assigned to the telephone. This is the only way to prove that it warns as soon as possible.

That's how you phrase the failure correctly

Often times, individuals who understand the need to notify the head of the rejection of the work or interview get lost in guessing how to do it right and what should and should not be said and what is not. In either case, you need to say hello and politely report the fact. Regarding the need to showcase the remaining parts, it all depends on the temporary stage at which the applicant decided to refuse:

  1. Before the interview. If an individual hasn't even been to an interview, the refusal is to spell themselves out in most of the brief form. This is explained by the fact that no business agreements have been entered into. Accordingly, as an employer does not owe the applicant, and he owes him. In this regard, it will be enough to simply say that it won't be because it doesn't work for a meeting. To explain that for whatever reason it happened, it happened because a vacancy candidate and a person who received an invitation to an interview are not even familiar;
  2. Refusal to work. It also happens that the individual passes on several stages of the interview and then after a while the employer connects with them and invites you to work. However, a variety of circumstances can arise during this time, and the candidate is not intended to get a job in this location. Sometimes the seekers even accept the offer to go to work that closes the vacancy, but then they don't have anything. In such cases, the employer must be explained in more detail. It is necessary to state the reason why the candidate refused to work. The reason must be justified. For example, an invitation to another vacancy that is more paid, to move to another city, unsatisfactory health, etc.

How to politely refuse?

It is increasingly a phenomenon when the applicant happens to be interviewed, and then there are still a few, the final of which is communication with the employer. However, after talking individually, personal dislike for the boss, and he understands that he does not intend to work under his leadership. It also happens that in the process of an interview there is a whole set of details related to the specific information and working conditions that are not met with the applicant.

For example, it can be the length of the working day, a schedule, internal company rules. In such cases, it is important to properly reject the employer who shows the art of diplomacy. Hence, the applicant will leave a good impression.

To refuse as politely, everything is simple. You don't have to talk about your antipathy to the authorities or employees. Nor is it worth expressing our dissatisfaction with the organization and details of the workflow. I've worked out failure, be sure to add the phrase "unfortunately" and as a reason to write some general circumstances or explain nothing at all.

So do not forget to formulate the refusal, not to use any phrases to soften its meaning and regret and regret the failed cooperation from the applicant. Formulating a negative answer can also be in the following way: "I apologize for the failed cooperation" or "I would really like to join the number of employees in your company, but circumstances turned out a little differently".

Some people may be mistaken, believing that the abyss can be total and nothing, and saying nothing to tell recruiters or executives about the fact that they will not be interviewed or going to work. Applicants think he's bringing in a recruiter, they don't risk anything. It's not like this. First of all, such behavior speaks of a distinctive individual.

In addition, the candidate will be blacklisted and accordingly, if after some time the individual has the desire to return to work in that organization, it will not even be considered. The leaders of different companies also cooperate and communicate closely with one another. If the candidate summarizes an employer, then the likelihood that his colleagues will realize about this incident and will close the doors for the applicant who is afraid of repeating the same uncomfortable situation.

According to the rules of etiquette, it is recommended to notify the heads by phone, since the letter sent by email will not be perceived in a timely manner, and the person will lose time in the expectation of the applicant. However, if you do not have the opportunity to make an alert, do it in every available way.

The most common causes of failure are:

  1. Workplace maybe it is not near home. At first it wasn't embarrassing, but the price of my time felt you have changed my mind.
  2. The appearance of a more advantageous offer .. This is a common situation while getting a job. You can find a position with a higher job rating or prospective conditions. This is the most decent option to fail. The labor market is the same market. You should always try to choose the best.
  3. No career growth. This is a very serious disadvantage of the chosen position. The inability to produce an elevation is a significant cause of failure. Especially for young professionals.
  4. Inconvenient working conditions. They can be inconvenient to work in the offered location. Persistent noise or unpleasant chemical smell heavily pollutes the atmosphere and reduces overtime overtime.
  5. Lack of mutual understanding with the boss or colleague. Relationships with future management are balanced back at the interview level. Please note whether it is suitable for subordinates and respect.
  6. Decision to stop the search. Assess the status of the job market or the improvement and performance in the current job, you can change the place of employment.

These are the most common accompaniments for a negative answer. You may have our reasons for declining the offer.

To always have plenty of suggestions, develop yourself. Improving qualifications will always help you find a worthy result. Be a versatile person. Show activity. Do everything with joy. Explore different areas and directions.

The road to success is a thorn. But in order to find a decent profession, you need to know and can know a lot. Decline on one sentence, it is easier to accept the other. Always be true to yourself and your goals!